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For your reference, we have included the original job posting below.
Secretary
Job Number:
41048558
Company Name:
Entertainment Industry Employer
Job Location:
Universal City, CA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Secretary
This role will assist with department needs for licensing and sales groups and will interact closely with supervisors to provide support with scheduling meetings, trade shows, and arranging travel. This role will also assist with preparing presentations, sales materials, and expense reports and is responsible for organizing and maintaining departmental files and records. This assistant will support 3 Vice Presidents within the Universal Partnerships & Licensing division.
Essential Responsibilities: -Manages overall department calendar
-Schedules meetings with attendees, conference rooms, packets and presentations, orders refreshments, and meals.
-Confirms meeting times, locations, and directions for external meetings
-Prepares packets and presentations for external meetings
-Answers phone, maintains phone logs, and enters new contacts in contact list and file.
-Researches and seeks out new leads for retailers, internet, and trades, including store checks. Also, obtains catalogs and samples from prospective leads.
-Travel to prospective leads to hand carry materials as part of the sales process, as necessary.
-Scans new cards from business meetings and tradeshows into Card Scan
-Maintains individual file system, files catalogs by category.
-Orders departmental supplies
-Prepares travel plans to insure good rates including air, hotel, and ground transportation.
-Assists with trade show registration, appointments, scheduling, and show packets.
-Completes expense reports on a bi monthly basis and maintains a complete file.
