Student Aff. Officer IIIJob Title: Student Aff. Officer III
UCLA Title: Student Aff. Officer III
Job No.: H59980
Work Hours: TBD
Work Location: 23-385 CHS
Job Type: Career
Duration: Indefinite
Minimum Salary: $21.87 / $3806
Maximum Salary: $42.39 / $7376
Layoff Referral Deadline: 12/22/2011
Bargaining Unit: 99
Job Duties:
Provide administrative support to the Director of the Graduate Program in the Department of Molecular and Medical Pharmacology. Coordinate all aspects of graduate student affairs including outreach, recruitment and retention, school relations, financial aid, housing, admissions, degree and examination requirements, and class scheduling. Prepare, convene and coordinate Graduate Faculty Meetings and department retreat. Identify and administer all financial aspects of the graduate program. Attend various meetings with Graduate Division, Dean and Chancellor’s office administrators (with Program Director or alone), to represent the Pharmacology Graduate Program. Respond to various public inquiries as necessary.
Job Qualifications:
Extensive knowledge in Graduate Division requirements. Working knowledge of UCLA rules, regulations, and policies pertaining to graduate student affairs, accounting, personnel, payroll, contracts and grant administration preferred. Skill in interpreting and using numerous UCLA procedural guidelines preferred. Working knowledge of accounting procedures in order to prepare budgets for contract and grant proposals. Mathematical skills (addition, subtraction, multiplication, and division) to maintain organized accounting records, financial reports, and department statistics. Skill in organizing and coordinating numerous responsibilities and the ability to set priorities of work assignments under heavy workload, interruptions and deadlines to insure completion of required tasks. Ability to “take charge” and make decisions independently and to working on self-directed basis with no supervisory direction. Supervisory skills to delegate, train, and evaluate staff. Skill in analyzing information, problems, situations, or procedures to define problems or objectives in order to take proper action. Strong interpersonal and oral communication skills to interact diplomatically with faculty, students, staff and visitors from cross-cultural backgrounds and to collect and clearly convey information and data to prepare reports and make recommendations to Graduate Program Director, Department Chair, and faculty. Ability to determine and locate sources for collecting information and data to prepare reports and make recommendations to Graduate Program Director, Department Chair, and faculty. Skill in writing, editing and proofreading. Skill in management of space, equipment and material resources including developing utilization plans and justifying acquisitions. Working knowledge of business computer programs with ability to work with programmer to modify program as needed to interface with University accounting and graduate records system. Skill in using a 10 key calculator, Macintosh computers, various softwares including Excel, Microsoft Word, FileMaker Pro, and various graph and drawing programs. Knowledge of HTML sufficient to write HTML code using an editor (Adobe Pagemill); of web image files to manipulate images and file sizes; of color flatbed scanners; skill in photography to make photographs of people, architecture, equipment and objects using film and digital photography and skill in designing graphics using Adobe Illustrator; in creating animated GIF images; in using Adobe Photoshop to modify, crop, filter, compress, enhance image files are an effort to promote and maintain a healthy environment for our patients, visitors, and employees, UCLA Health System is a smoke-free site. Smoking is prohibited within the boundaries of all UCLA Health System owned, occupied, leased, and associated buildings and facilities.
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